AEU long-term plan sample: Secondary school-based consultation

Long-term planning means:

  • Development of workforce plans.
  • The planning and organisation of the program of instruction in the school.
  • Organisation of teacher work, including face-to-face teaching requirements and arrangements for collaboration, peer observation (feedback and reflection and coaching).
  • The planning and organisation of parent-teacher report meetings.
  • Organisation of education support class work, including time in lieu and time to participate in the performance and development process.
  • Organisation of teacher work for those in their first 12 months of teaching.
  • The schedule of meetings occurring in addition to the seven hours attendance requirement for teachers as set out in clause 24(3)(a) of the VGSA 2017.
  • Organisation of classes, including class sizes. (In determining class sizes, staff or the union at the school may provide the principal, as the employer's representative, with alternatives and, following consultation, staff or the union at the school may request that the principal provide reasons, in circumstances where the principal, as the employer's representative, determines class sizes in excess of the planning guidance set out in clause 25(3).)
  • The structure of selection and other panels for the purpose of making recommendations to the principal.

Workforce plan means a document setting out the projected staffing needs of a school, including:

  • the education program of the school
  • predicted enrolment increase or decrease
  • the mix of ongoing and fixed term teaching and non-teaching staff
  • predicted staff absences due to leave or other reasons
  • predicted departures of existing staff.

Exampleville Secondary College 

As per VGSA 2017 clause 12, please find the following information regarding the 2018 long-term planning and workforce plan for Exampleville Secondary College.

Workforce plan

  • 2017 enrolment - 550
  • 2018 projected enrolment - 525
  • 2019 projected enrolment - 535
Name Classification Subject Status Replacing Reason Intended return of person on leave
Marg Principal   Ongoing      
Steve Assistant Principal   Ongoing      
Glenys T3 Sci/Maths Ongoing      
Gayle T3   Ongoing      
Sue T3   Ongoing      
Shirley T2 1.0   Fixed- term – 12 months Cate and new position 0.5 backfilling Cate’s return from leave and 0.5 increase in Maths classes at Years 8 and 9 2019
Lou T1   Fixed- term – up to 7 years Angela Family leave 2020
Anne T2   Fixed- term – 12 months Boris LWOP 2019
Barb T2   Fixed- term – 6 months Carlotta LSL July 2018
Janet T1   Fixed- term – 3 months Des Sick leave Not known
Marg T1   Fixed- term – 12 months   Potential excess (declining enrolments)  
Shane T2   Fixed- term – 6 months   Potential excess (uncertain elective enrolments)  
Ernie ES (admin)   Ongoing      
Kim ES .8 (admin)   Ongoing      
Tim ES .6 (admin)   Fixed- term – 12 months   Predicted enrolment decrease  
Linda ES 1.0   SSP - ongoing (under 7 years)      
Don ES 1.0   SSP - ongoing (7 years plus)      

Organisation of classes including class sizes – see clause 25 of VGSA 2017

  Predicted enrolments Number of classes Planned class sizes
Year 7 83 4 20 - 21
Year 7 83 4 20 - 21
Year 8 101 4 25 (+)
Year 8 Pracs 101 4 25 (+)
Year 9 103 4 25 (+)
Year 9 Electives 103   20
Year 10 110 5 22
Year 10 Electives 110   Up to 25
Year 11 74 3 23 - 25
Year 12 54 3 18
  Total 525    

Download sample template here*

*Please note after you have downloaded the sample you will need to replace the example content with your own school’s planning details.

The VGSA 2017 recognises that there are varied forms of teaching arrangements (including practical classes, team teaching and lecture tutorials) and different structural options, (including P-12 arrangements, senior school arrangements and senior campuses) that optimise student learning opportunities. In addition, the organisation of teaching should provide and maintain, so far as is practicable, a working environment that is safe and without risks to health. 

As agreed at Exampleville Secondary College maximum class sizes in 2018 will be:

  • Years 7-12 core classes: up to 25
  • Practical classes (Technology – metalwork, wood work and robotics): 22 except for Year 8 and 9. (Consideration has been given to the availability of facilities and it has been determined in consultation with the relevant teachers and domain/learning area heads that equipment and space will still allow for a safe and productive learning environment.)

Organisation of program of instruction and Organisation of Teacher Work, including those teachers in their first 12 months.

Teacher Attendance - see clause 24 of VGSA 2017 (the following clause applies to sub-heading below).

Teachers - Hours of attendance 

Ordinary hours of duty in a week are 38 hours across five days. A teacher will be in attendance for a minimum of seven hours.

The first pupil instruction session begins at 8.45am. Pupil instruction ends at 3.00pm. Teachers are on duty at 8.35am, ten minutes prior to the first pupil instruction session. The school day for teachers, finishes seven hours later at 3.35pm, except for three days per week where teachers must stay at school for an additional hour to ensure attendance for a 38 hour week.

Five days x 7 hours = 35 hours per week + 3 additional hours, including 2 hours of meetings adjacent to the school day. The remaining hour will be taken up by professional duties undertaken at school adjacent to the school day.

Teachers - Breaks 

Teachers are entitled to a paid lunch break of not less than thirty minutes free from assigned duties between the hours of 11.30am to 2.30pm. A lunch break is part of a teacher’s other duties in the eight hour component under the 30+8 model.

Teachers - Camps and time in lieu (TIL)  

A teacher who attends a camp that finishes mid-week is able to commence work after recess on the following work day after camp, as negotiated through the consultative committee.

A teacher can apply for time in lieu in line with the policy when attendance at events specifically related to school education occur on a weekend and have been pre-approved by the principal. 

Teachers - Parent-teacher interviews and TIL

There will be two parent teacher interview sessions each year. Interviews in 2018 will take place on a day in the second week of March and the last week of August. 

There will be an alteration to the normal school program to maximise student and parent attendance at interviews as well as providing time for teachers to conduct interviews. 

The interview sessions will commence at 1.00pm. Teachers will commence school at 12.45pm until 7.45pm. A half hour paid dinner break will be provided from 5.30pm to 6.00pm. The school will provide dinner. This means the teacher will have worked a seven hour day on the interview day.

It has been agreed that after-school meetings during this week will be cancelled so that teachers can prepare and respond to interview data.

It has been agreed that part-time staff whose hours do not align with a PTI day will attend PTI and will be provided with hour-for-hour TIL to be used by the end of the year. Consultation should occur with the daily organiser as to the suitability of the TIL day.

Teachers - Meetings

Teachers can be expected to attend up to two meetings adjacent to the seven hours of daily attendance. These meetings will not exceed one hour unless otherwise agreed via consultation. 
It has been agreed through the consultative committee at Exampleville Secondary College that the meeting schedule will be drawn up and circulated for feedback in advance of the first week of the school year.

The following meetings will occur every three weeks and rotate: 

  • staff meetings
  • professional learning team meetings
  • whole staff professional development sessions. 

Domain/learning area meetings will occur each week and will rotate so that domain/learning areas in Group A meet one week, and domain/learning areas in Group B meet in the alternate week.  

Meetings will commence at 3.20pm and end at 4.20pm. Attendance at meetings for part-time staff is pro rata.

Teacher work - See clause 22 of VGSA 2017 (the following clause applies to the sub-headings below).

From the commencement of the 2018 school year, a full-time teacher will be provided with 30 hours of time to undertake the work directly related to the teaching and learning program of their class(es) (such as face-to-face teaching, planning, preparation, assessment of student learning, collaboration, professional development, and peer observation including feedback and reflection) with the remaining eight hours available for other activities (such as yard duty, meetings, other duties and lunch). This will be pro rata for part-time teachers.

Organisation of teacher work including the face to face teaching requirements.

All face to face teaching is to be considered within the 30 hours of the 30+8 model.

At Exampleville Secondary College, a full-time face-to-face teaching allotment is:

  • 15 x 75 minutes (1125 minutes, seven extras per year). 

Under-allotted teachers will be given replacement classes up to a full time teaching allocation. Wherever possible, these will be allocated before extras and could also consist of team-teaching, special programs or other duties by agreement.

Teacher replacement classes and extras

Where a teacher is absent or unavailable to take their class, a replacement teacher will be allocated to take the class. If a person is under-allotted and available, they will be allocated the class prior to a teacher being given an ‘extra’ class or a casual relief teacher being used. 

Consistent with the VGSA 2017, where a teacher’s normal class is absent (e.g. attending an excursion), a teacher may be assigned a replacement class on the day their class is lost – but only on the day from January-October. 

Where a teacher’s regular class has been dismissed for the year (e.g. Year 12 finishes in October, Year 10 finishes in November), a teacher may be assigned replacement classes of up to 80% of their timetabled allotment in any given week.

At Exampleville Secondary College, this will not occur for Year 12 classes until the Year 12 class has completed their exam for that subject, so Year 12 teachers can continue to provide pre-exam support.

Teacher professional practice days

From the commencement of the 2018 school year, each teacher is entitled to one day per term (four days per year) release from their scheduled duties to focus on any of the following areas: 

  • planning
  • preparation
  • assessment of student learning
  • collaboration
  • curriculum development
  • relevant professional development and peer observation including feedback and reflection (see sub-clause 12 (a)). 

At Exampleville Secondary College, it has been agreed through consultation that teachers will meet with their PLT leaders to discuss the focus of their day per term, each term. Teachers will put suggested dates to their PLT leader who will report back to the daily organiser and principal for approval

Where the timing or focus are not agreed to, the timing will be determined by the principal and the focus of the day will be determined by the teacher consistent with areas above. 

Teacher peer observations

As agreed through the consultative committee, peer observations at Exampleville Secondary College will occur within domain/learning areas. For 2018, staff can select their own teaching peer support from within their domain/learning area.

The ‘Exampleville Secondary College evidence observation sheet’ must be filled in and kept for each observation. Time will be provided either through part of a staff meeting or domain meetings for collaborative feedback and reflection.

Organisation of work of teachers in their first 12 months of teaching.

The VGSA 2017 states that the work allocated to classroom teachers in their first 12 months of teaching should recognise the need for those teachers to perform all of their required duties within a reasonable timeframe and to participate in the necessary induction and development activities designed to assist these teachers in their first 12 months. 

Accordingly, within the resources available to the school, the scheduled duties of a classroom teacher in their first 12 months should be reduced by at least 5% over the school week consistent with the allocation of duties. 

At Exampleville Secondary College, teachers in their first 12 months of teaching who commence at the start of the school year will teach a maximum of 14 x 75 minutes (1050 minutes) face to face. 

Allotment preferences at Exampleville Secondary College

All teachers will be consulted through an allotment preference sheet at the end of Term 3 for the following year.

Yard duty

Yard duty will be shared equitably across the teaching staff, pro rata for part-time staff and should be considered as part of a teacher’s ‘other duties’ under the 30+8 model.

It has been agreed that at Exampleville Secondary College yard duty before and after school will occur with staff via consultation and agreement rather than allocation.

Education support staff will not be responsible for a yard duty area. 

Positions of responsibility

Positions of responsibility, including any allocated time-allowance and special payment, will be revised through the consultative committee by the end of Term 3.

A list of positions of responsibility will be advertised at the end of Term 3 and expressions of interest requested. If there is more than one applicant, a merit-based selection process will take place, including the use of a selection panel where appropriate, taking into account the requirements of the organisational duty and the qualifications and experience of each applicant.

Should any organisational duty remain unfilled following the above process, the principal can allocate that duty to any teacher (including a teacher who has declined an offer provided the duty is consistent with the roles and responsibilities that can be required of that teacher).

The structure of selection and other panels for the purpose of making recommendations to the principal.

At Exampleville Secondary College, selection panels for all staff positions (teachers and ES) will comprise a minimum of three people:

  • principal or principal nominee
  • an elected staff representative
  • an elected union representative

At least one panel member should have merit and equity training, and provision should be made for gender representation – where this is difficult, the consultative committee will discuss and advise. Where possible the panel should include an employee from the same employment class as the position being advertised.

Education support (ES) staff attendance - see clause 24 of VGSA 2017.

Education support staff - Hours of work 

A full-time ES employee will be in attendance for a minimum of 7.6 hours daily between 8.00am - 6.00pm from Monday to Friday to a maximum of 38 hours. Each staff member will have their start and finish times outlined in their contract. All part-time staff arrangements will be pro rata.

Education support staff - Time in lieu 

In line with the VGSA 2017, an ES employee who is required to attend outside of normal hours will receive time in lieu. Attendance outside of normal hours by agreement will receive time in lieu by prior arrangement as set out in Exampleville Secondary College’s TIL policy, which indicates that prior approval must be given. 

At Exampleville Secondary College, ES staff who attend camps will receive 7.6 hours of time in lieu for every night spent on camp. Attendance at camps will occur through consultation and agreement and cannot be required.

Education support staff - Breaks 

All ES staff will receive a 30 minute (unpaid) lunch break between the hours of 11.30am - 2.30pm. For ES staff in the general office, a roster will be developed by the business manager in consultation with ES staff.

Education support staff – Performance and development process

All ES staff will be provided with time to access an electronic device and undertake work in relation to their performance and development plan. Periodic time release from duties will also be made available at the beginning of the performance and development cycle, mid-cycle and immediately prior to the end of cycle.